AiRadPrep Privacy Policy

Effective Date: [Month Day, Year]

Last Updated: [Month Day, Year]

AiRadPrep is an online radiography exam-prep application currently in beta. AiRadPrep is owned and operated by [Radiant Core Technologies LLC / legal entity name].

This Privacy Policy explains how we collect, use, share, and protect information when you use AiRadPrep, including our website, account features, practice quizzes, progress tools, uploaded content features, beta access tools, analytics, and admin review tools.

AiRadPrep is an exam-prep and educational study service. AiRadPrep is not a medical provider, school, certification body, or official ARRT testing service.

1. Information We Collect

We may collect information you provide directly, information created when you use AiRadPrep, and limited technical information collected automatically.

Account and Login Information

When you create an account or sign in, we may collect:

  • Name.
  • Email address.
  • Login credentials or authentication information.
  • Account status and login activity.

If you choose to sign in with Google, we may receive information from Google, such as your name, email address, and Google account identifier. We use Google sign-in information only to create, authenticate, secure, and manage your AiRadPrep account.

Beta Access Information

If you request beta access, we may collect:

  • User type, such as student, recent graduate, educator, program director, or other.
  • School or program name.
  • Exam timeline.
  • Study goals.
  • Beta request status.
  • Notes related to account review, support, or administration.

Quiz and Study Information

When you use practice quizzes or study features, we may collect:

  • Quiz attempts.
  • Questions shown to you.
  • Answers selected.
  • Scores and correctness.
  • Completion status.
  • Timestamps.
  • Topic, category, and weak-area performance.
  • Study progress and usage history.

Practice quiz results are for study purposes only. They are not official ARRT scores and do not guarantee exam performance.

Uploaded Content

AiRadPrep may allow users or administrators to upload images, screenshots, diagrams, question-related materials, or other educational content.

Uploaded content may be used to provide the Service, create or review practice questions, investigate feedback, improve explanations, support admin review, troubleshoot issues, and improve educational quality.

Do not upload real patient names, medical record numbers, dates of birth, accession numbers, facility identifiers, facial images, or other information that could identify a patient. AiRadPrep is not intended to collect protected health information or real patient records.

Feedback and Reports

If you report a question, submit feedback, or contact us, we may collect your message, reason for the report, optional comments, and related account or question information.

2. Information Collected Automatically

When you use AiRadPrep, we may collect basic technical and usage information, such as:

  • IP address.
  • Browser and device information.
  • Pages or features used.
  • Quiz and feature activity.
  • Error logs.
  • Dates and times of access.
  • General usage patterns.

We use this information to keep the Service working, improve features, troubleshoot problems, protect accounts, and understand beta usage.

3. Cookies, Local Storage, and Similar Technologies

AiRadPrep uses cookies and similar technologies needed for login, account security, session management, and form protection.

We may also use browser local storage to remember preferences, such as light mode, dark mode, or system theme.

If you disable cookies, some account or quiz features may not work properly.

4. Analytics

AiRadPrep uses analytics to understand how users interact with the Service. Analytics may include information about pages visited, features used, quiz activity, completion trends, errors, device/browser information, and general performance patterns.

We use analytics to:

  • Improve the beta experience.
  • Find bugs and usability problems.
  • Understand which features are helpful.
  • Improve quiz content and explanations.
  • Evaluate topic-level performance trends.
  • Support product development.

Analytics are used for product improvement and educational quality review. We do not use analytics to provide official ARRT scores or certification decisions.

5. How We Use Information

We use information to:

  • Create and manage accounts.
  • Authenticate users and protect account security.
  • Provide practice quizzes and study tools.
  • Show progress, scores, and weak areas.
  • Review beta access requests.
  • Send account, security, support, and beta-related emails.
  • Review question feedback and reported issues.
  • Improve content quality.
  • Improve the design, reliability, and performance of AiRadPrep.
  • Detect, prevent, and investigate misuse, security issues, or technical problems.
  • Comply with legal obligations and enforce our terms.

6. AI-Assisted Review

AiRadPrep may use AI-assisted tools to help administrators review or improve educational content, uploaded educational materials, feedback, analytics, and performance patterns.

Depending on the feature, AI-assisted review may involve:

  • Practice question content.
  • Answer choices.
  • Explanations and rationales.
  • Educational images or diagrams.
  • Feedback or report comments.
  • Quiz activity.
  • Scores or performance trends.
  • Topic/category analytics.
  • Related metadata.

AI-assisted review may be used to help identify content issues, improve explanations, summarize feedback, support quality checks, or improve study features.

AiRadPrep does not intentionally use AI-assisted tools to process real patient information, protected health information, or patient-identifying image data. Users should not upload patient-identifying information.

AI-assisted review supports administrative and educational review. It does not replace human judgment.

7. How We Share Information

We do not sell personal information.

We may share information in limited ways, including:

  • With service providers that help operate AiRadPrep, such as hosting, authentication, email delivery, analytics, file storage, security, support, and AI-assisted review providers.
  • With Google, when you choose to use Google sign-in, as needed to authenticate and manage your account.
  • With authorized administrators who need access to operate the Service, review beta requests, investigate feedback, maintain security, or improve content.
  • If required by law, legal process, or government request.
  • To protect the rights, safety, security, or property of AiRadPrep, users, or others.
  • In connection with a business transaction, such as a merger, acquisition, financing, or sale of assets.
  • With your direction or consent.

Service providers may process information only as needed to provide services to us, subject to applicable agreements.

We do not currently provide public profiles, public forums, public leaderboards, or third-party advertising.

8. Google Sign-In

If you use Google sign-in, Google may share limited account information with AiRadPrep, such as your name, email address, and Google account identifier.

AiRadPrep uses this information to:

  • Let you sign in.
  • Create or connect your AiRadPrep account.
  • Verify account access.
  • Help protect account security.
  • Provide account-related support.

AiRadPrep does not use Google sign-in information for advertising. AiRadPrep does not sell Google user data. AiRadPrep does not use Google user data for purposes unrelated to providing and securing your AiRadPrep account unless we first update this Privacy Policy and obtain any legally required consent.

You can manage Google sign-in permissions through your Google account settings.

9. School, Program, and Educator Use

AiRadPrep is an exam-prep service and is not a school, college, university, or certification agency.

If a school, radiography program, educator, or program director uses AiRadPrep with students, that organization may have separate privacy or student-record obligations.

Unless separately stated or agreed, AiRadPrep quiz data is used for exam prep, progress tracking, content improvement, and study support. It is not intended to be an official school grade, transcript, certification record, or ARRT score.

If AiRadPrep later offers institution-managed accounts, educator dashboards, or program-level reporting, we will update this Privacy Policy or provide additional terms explaining what information may be shared.

10. Data Retention

We keep information for as long as reasonably necessary to provide AiRadPrep, operate accounts, support beta access, improve the Service, maintain security, comply with legal obligations, resolve disputes, and enforce agreements.

Actual retention periods may vary depending on the type of information and the reason it is kept.

You may request deletion of your account or certain personal information by contacting us at [privacy contact email]. We may retain some information when reasonably necessary for security, legal compliance, backups, dispute resolution, fraud prevention, or legitimate business records.

11. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information.

However, no website, application, database, or internet transmission is completely secure. We cannot guarantee that information will never be accessed, disclosed, altered, or destroyed.

You are responsible for keeping your login information confidential and for notifying us if you believe your account has been compromised.

12. Your Choices

Depending on your location and applicable law, you may be able to:

  • Access or update certain account information.
  • Request correction of inaccurate information.
  • Request deletion of your account or personal information.
  • Opt out of optional marketing emails, if any are sent.
  • Manage cookies through your browser settings.
  • Clear local storage through your browser settings.
  • Manage Google sign-in permissions through your Google account settings.

To make a privacy request, contact us at [privacy contact email].

We may need to verify your identity before completing certain requests.

13. Children's Privacy

AiRadPrep is intended for radiography students, recent graduates, educators, and program directors. It is not directed to children under 13.

We do not knowingly collect personal information from children under 13. If we learn that we collected personal information from a child under 13 without legally required consent, we will take appropriate steps to delete it.

If you believe a child under 13 has provided personal information to AiRadPrep, contact us at [privacy contact email].

14. International Users

AiRadPrep is operated from [country, e.g., the United States]. If you access AiRadPrep from outside that country, your information may be transferred to, stored in, or processed in a country where privacy laws may differ from those in your location.

15. Changes to This Policy

We may update this Privacy Policy from time to time, especially while AiRadPrep is in beta.

When we update the Policy, we will revise the "Last Updated" date. If we make material changes, we may provide additional notice, such as by email, in-app notice, or a notice on the website.

16. Contact Us

For privacy questions or requests, contact:

[Radiant Core Technologies LLC / legal entity name]
[Mailing address]
Email: [privacy contact email]
Support: support@airadprep.com
Website: [website URL]